{"id":16104,"date":"2023-05-01T09:13:05","date_gmt":"2023-05-01T09:13:05","guid":{"rendered":"https:\/\/www.mindful.sodexo.com\/ca\/take-charge-of-your-in-box\/"},"modified":"2023-05-01T09:18:27","modified_gmt":"2023-05-01T09:18:27","slug":"take-charge-of-your-in-box","status":"publish","type":"post","link":"https:\/\/www.mindful.sodexo.com\/ca\/take-charge-of-your-in-box\/","title":{"rendered":"Email Overload? Let\u2019s Fix That Right Now."},"content":{"rendered":"<p>If you have a never-ending barrage of emails, even after you\u2019ve spent hours unsubscribing, blocking and filtering, it\u2019s time to take charge. Reclaim your inbox with these simple strategies to conquer the deluge and stay organized. Our top experts share tips to help you spend less time sorting and deleting email and more time on the videos and sites you <em>really<\/em> want to view.<\/p>\n<p><strong>Avoid email back-and-forths.<\/strong> For people who are within walking distance in the office or are just a Zoom call away, make it a goal to have face-to-face interactions as much as possible. You\u2019ll collaborate better when you can discuss projects \u201cin person,\u201d and, if you\u2019re still working in an office, you may even get some steps in multiple times a day!<\/p>\n<p><strong>Stop it before it starts.<\/strong>\u00a0Start by unsubscribing from newsletters you rarely read and turning off notifications from social media posts. You may want to reconsider whether your colleagues are copying you on too many FYI emails. If so, tell them you only need to be contacted when there\u2019s a question, when a decision is made or when the project needs your involvement.<\/p>\n<p><strong>Filter, filter, filter.<\/strong> Set up filters for less-important incoming emails and watch your inbox shrink. A lot. Then, once a day, check those folders for new emails.<\/p>\n<p><strong>Delete or move.<\/strong> Your main inbox should only house emails that await your response. Everything else should be deleted or moved to a folder. Not sure what to delete? Start with those now-ubiquitous smart reply suggestions and all meeting announcements after you\u2019ve accepted. Download photos and documents as soon as they land in your inbox, storing them in appropriate project folders.<\/p>\n<p><strong>Text instead of emailing. <\/strong>Simple questions are quicker to answer by text.<\/p>\n<p><strong>Take charge of your time.\u00a0<\/strong>It\u2019s a hard habit to break, but there\u2019s no need to respond immediately when you hear or see an email alert. Change your notification settings so emails don\u2019t hijack your attention away from more important tasks.<\/p>\n<p><strong>Type with your voice.<\/strong> If you\u2019re responding to emails on your phone, use the microphone feature and \u201ctalk\u201d your response instead of typing it out. (Most phones have a few quirks or limitations with this feature, so practice using it before replying to your CEO.)<\/p>\n<p><strong>Help out a friend.<\/strong> Don\u2019t Reply All unless it\u2019s really necessary. And ask colleagues to do the same.<\/p>\n<p><strong>Simply stop checking.<\/strong> If you keep your email window open, you\u2019ll check it constantly. Instead, set aside time blocks and only open email at key points during the day (say, upon arrival, lunch, midafternoon and departure), respond as needed, then close email until your next scheduled reading time. If something\u2019s urgent, you\u2019ll surely get a call or text if you\u2019re needed.<\/p>\n<p><strong>Send less. Receive less.<\/strong> It\u2019s a win-win for everyone.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you have a never-ending barrage of emails, even after you\u2019ve spent hours unsubscribing, blocking and filtering, it\u2019s time to take charge. Reclaim your inbox with these simple strategies to conquer the deluge and stay organized. Our top experts share tips to help you spend less time sorting and deleting email and more time on [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[56],"tags":[461,601,602,603,604,459,249],"class_list":["post-16104","post","type-post","status-publish","format-standard","hentry","category-mindful-living-ca","tag-declutter","tag-email","tag-email-inbox","tag-organization","tag-organizing-tips","tag-technology","tag-tips"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v24.5 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\r\n<title>Email Overload? 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